Proud of Automating My Office Work with AI (feat. Reducing Document Work)
For the past two months, I've been building AI-powered work automation at my company. Here's a quick rundown of how it works:
1. Weekly report bot
- It automatically collects everything I log in Notion during work hours and summarizes it into a weekly report format.
- I put our company's report format and tone into the ChatGPT API as a system prompt.
- On Monday mornings, instead of "Please reply," I get "This is an auto-generated weekly report — for reference only." Honestly, it's such a relief.
2. Client email drafts
- When an email comes in, a webhook picks it up and summarizes the subject, body, and action items into three lines.
- This cut my email-checking time in half. For replies, I just tweak the draft the prompt creates and send it.
3. Meeting minutes automation
- It automatically sorts Notion meeting notes into sections: "what was discussed / next steps / person in charge."
- The goal is to minimize approval documents. These days, everything gets organized on its own after meetings, so I actually have some breathing room.
I got company approval, and for security, it's integrated with Microsoft Cloud so everything is processed internally. I made it myself, but I'm pretty satisfied. Thanks to this, I actually look forward to going to work these days.
3 answers
Wow, this is really practical lol. I'm especially drawn to the email summary.
I've tried something similar at my company. When building the pipeline, make sure to include a human review step. No matter how good the draft is, having a human do the final approval prevents accidents. Automating weekly reports also takes time to set up because each department has a different format, but it's been worth the effort. If you want to take it further, try integrating with RPA.
Well, is security fine? Client email contents are sent out via API. Our legal team flagged it right away. And if AI is writing the weekly report too, doesn't responsibility get murky when problems arise? Even if you label it 'for reference only', the person who submitted it is still the one accountable.