Proud of Automating My Office Work with AI (feat. Reducing Document Work)
For the past two months, I've been building AI-powered work automation at my company. Here's a quick rundown of how it works:
1. Weekly report bot
- It automatically collects everything I log in Notion during work hours and summarizes it into a weekly report format.
- I put our company's report format and tone into the ChatGPT API as a system prompt.
- On Monday mornings, instead of "Please reply," I get "This is an auto-generated weekly report — for reference only." Honestly, it's such a relief.
2. Client email drafts
- When an email comes in, a webhook picks it up and summarizes the subject, body, and action items into three lines.
- This cut my email-checking time in half. For replies, I just tweak the draft the prompt creates and send it.
3. Meeting minutes automation
- It automatically sorts Notion meeting notes into sections: "what was discussed / next steps / person in charge."
- The goal is to minimize approval documents. These days, everything gets organized on its own after meetings, so I actually have some breathing room.
I got company approval, and for security, it's integrated with Microsoft Cloud so everything is processed internally. I made it myself, but I'm pretty satisfied. Thanks to this, I actually look forward to going to work these days.
3 answers
Wow, this is really practical lol. I'm especially drawn to the email summary.
I've tried something similar at my company. When building the pipeline, make sure to include a human review step. No matter how good the draft is, having a human do the final approval prevents accidents. Automating weekly reports also takes time to set up because each department has a different format, but it's been worth the effort. If you want to take it further, try integrating with RPA.